Facility Rentals Frequently Asked Questions (FAQ)

Access prior to 8 am may be permitted upon approval for an extra cost of $40/hour. We prefer groups be out of the room by 5 pm so we may prepare for our University of Phoenix classes.
Depending on the campus location, extended hours may be possible.

Depending on the campus location, overnight set-up may be permitted.

Yes. We can usually receive materials two days prior to your event.

Our rooms hold 5 to 100 attendees. Capacities and room set-up vary by location.

All renters/organizations must sign a rental agreement that we provide. We also ask renters to be self-insured (government entities) or show proof of liability insurance via Certificate of Insurance with a $1 million liability provision.

Most of the sites do not provide coffee or tea service. In the rare circumstance where coffee service is available, the fee is $50/day. You’re welcome to provide your own beverages or enlist a catering company to provide them.

Yes, you’re welcome to provide food and drinks or enlist a catering company to provide them for you.

Computers are not available to outside organizations. Certain locations do allow their computer lab to be rented by organizations for full-day use. Cost is $650/day.

We discourage use of our printer or fax machines. In an emergency situation, we can assist at a rate of $0.25/page.

We can provide a phone line for a fee. You would be responsible for providing the phone.

No. We are closed on Sunday.

Yes. If offered by a location, a maximum discount of 5% from campus rates may apply.

Hourly and half-day rates vary per location and availability.

We offer classrooms with whiteboards, projector screens, ceiling mounted projectors, wireless Internet, flipcharts, phone lines, and on occasion, SmartBoard technologies.

No, we charge extra fees for such usage.

We do not require a deposit.

State taxes apply in certain states and parking fees may apply at certain locations.

Yes. Some campus locations have cafés onsite or restaurants within walking distance or within five miles.

Approximately 15 locations charge for parking; these fees will be disclosed at the time of reservation. You may have the option of adding fees into rental costs so your attendees do not have to pay.

If the tables aren’t wired together via wire management, you may change the configuration of the tables as long as you return them to their original configuration at the end of the day. If you want us to change the configuration, there is a set-up fee for such service. The rooms are usually set-up in a classroom style or u-shape setting.

Yes, you’re welcome to bring your own equipment (i.e., projector, flipcharts, etc.) to reduce the cost of your room.

If the room isn’t returned to original configuration or cleanliness upon departure, we will add a cleaning fee to your invoice.

We allow groups to cancel their event up to 5 days in advance without incurring a fee.

We invoice organizations at the end of each rental month for the uses that occur during the month. Invoices are sent electronically as per your request. We accept credit card or check and payments are due within 30 days.

We can accept reservations up to 24 hours in advance if there is availability. Campuses usually have one large room for 31+ attendees and they confirm quickly. The earlier you can confirm space, the better. Downsizing your room is possible if the number of attendees decreases.